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Advisory Program

The advisor is a mentor, role model and advocate for the students and the first line of contact for parents. The relationship between the advisor and advisee, as well as between the advisor and parents is extremely important. The responsibilities of the advisor cover a wide range of activities. Advisors are responsible for mentoring students both individually and as a group, maintaining an open line of communication between EHS and parents, supervising activities related to students' four year plans and semester schedules, and assisting in the supervision of a class during chapel.

Incoming freshmen are placed with a Freshman Advisor. Transfer students (new students entering as sophomores, juniors or seniors) are placed into their appropriate grade-level advisory. Interests, activities, prior contact, and special needs are considered in the placement of advisees in an effort to strengthen the relationship with the advisor.

Communication between Parents and the Advisor

It is imperative that parents develop a working relationship with the advisor of their child. The advisor is the person who has the most accurate overall picture of a student at EHS and should help to address concerns and questions from parents. Although individual teachers are the best source of information and possible solutions for individual classes, advisors read all progress reports and look for common problems across a student's entire schedule. If a student is having difficulty completing assignments in one class, he/she may be having homework problems in other courses as well. Advisors look for this type of pattern, check with an advisee's teachers as necessary, and contact parents.

Many times, direct communication between the parent and teacher can clarify a situation and resolve conflicts for a specific class, but if a parent has already contacted the teacher and still has concerns, the parent should contact the department chair. Only after contacting the teacher and department chair concerned, should the advisor refer the parent to the Academic Dean or Assistant Head.

The Advisor and Individual Advisee

Students periodically meet individually with their advisor to discuss academic, behavioral and social concerns of the advisee, advisor, teachers, parents, and the administration. In particular, the advisor will meet with each advisee individually after each grading period to discuss both improvements and declines in a student's academic performance, attendance, and discipline. Advisors are advocates and sources of support for advisees, but will address inappropriate as well as appropriate, positive behavior. Whenever an advisor receives a progress report, he/she will confer with the student about possible solutions to problems or reinforce positive behavior and improvements.

The Advisory Group

The advisory group is an opportunity for students to form a family relationship with other students. For many new students, this may be the first group they will become involved with here at EHS. For others, the advisory may be the only EHS sponsored group activity they participate in outside of the classroom. Group advisory meetings will be formally scheduled to discuss specific subjects and to accomplish specific goals during the school year, but individual advisors can call meetings with their advisory groups for other special activities.

Scheduling

Advisors are the primary supervisors of students' schedules and graduation requirements. Advisors both track students' progress and develop a four-year plan for students to complete the graduation requirements.

In August and December, students are allowed to request schedule changes. Once school begins, all schedule change requests require the advisor's signature because he/she is the best source of information about a student's four-year plan. Before signing a schedule change request, an advisor will check a student's four-year plan to guarantee that the change will not prevent/delay graduation and that the student has met all requirements for the new course.

During the spring semester, students begin the process of registering for classes for the next school year. Advisors will meet with each advisee to discuss graduation requirements, choice of electives, and class load. Because the master schedule is developed from student requests made at this time, it is very important that the student register for the courses he/she is both qualified for and interested in taking during the next year. A student must provide alternatives for all electives since some courses are only taught one period per year and may not fit into a student's schedule.

Changing Advisories

When students matriculate at EHS they are placed with an advisor. This placement is based on the student's interests and needs at that time. As a student matures, his/her interests and needs may change. Because of this, a student is given one opportunity to change advisors in the spring of his/her sophomore year. Students will be asked to complete a request form and provide at least three possible alternative choices. An advisor may also request a change of advisory for a student if he/she believes the interests and needs of a student could be better served by another advisor. All requests should be submitted to the Advisory Program Coordinator and will be evaluated by a committee designated by the Head. Additional students will not be added to full advisories. There may also be specific situations when a student must be moved to a specific advisory by the Head or Assistant Head at times other than the end of a students sophomore year.

Additional Academic Monitoring

Students who need additional monitoring, as determined by the Director of Academic Assistance, in consultation with the Academic Dean and the Head of School, may be enrolled in the Academic Assistance Program. These students are assigned to an Advisor who has been designated as an Academic Coach and scheduled for a monitored study period. The AAP coach/Advisor will mentor students in their academic progress and help them set up a program to manage their academic load. This may include a schedule for tutorial attendance, monitoring of homework performance, or other concrete plans to provide structure. Mid-quarter reports will give parents more immediate and frequent feedback on each student’s performance.