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Administrative Assistant

Episcopal High School, a day school of 800 students (grades 9-12), is seeking a School Administrative Assistant for a full-time non-exempt position to manage the administrative and logistical processes of a dynamic high school reception desk and Associate Head of School office. The candidate for this position will be part of a high-energy, fast-paced high school environment. Regular work hours are Monday - Friday, 7:30 am - 4:00 pm with additional hours required during the academic year, with occasional evenings for events.
 

The School Administrative Assistant’s daily responsibilities include but are not limited to: 

 

Essential Functions:

 Reception Duties:

  • Answer main switchboard and transfer all calls to appropriate extensions.
  • Provide assistance to students, parents, and guests as needed.
  • Monitor visitor log.
  • Monitor pickup and delivery services.
  • Check and organize mail.
  • Filing, printing, scanning.
  • Ordering office supplies when needed.
  • Receive items from parents and forward to students and faculty.
  • Other duties as assigned by the Head of School or Associate Head of School.

 

Calendar Duties:

  • Oversee school calendar including scheduling facilities and food and maintenance requests.
  • Collect and enter all data from SchoolDude site onto Web (external) calendars.
  • Resolve conflicts and reschedules accordingly.
  • Answer questions from faculty and staff about scheduling events.
  • Collect Limited Permission Forms and Certificate of Insurance for rentals.
  • Call meetings and meet with representatives of all areas of school twice a year in Calendar Committee (with Asst. Head).
  • Prepare calendar for Student/Parent Handbook and Back-to-School packet.
  • Posting Lunch menu and Daily Chapel on school website.

 

Duties for Associate Head:

  • Manage calendar for Associate Head of School including but not limited to setting up meetings, conference calls, etc.
  • Perform general administrative assignments that can be done from Front Desk for Associate Head.

 

Duties for Chaplains:

  • Prepare daily chapel service sheets and distribute to all relevant parties (i.e., readers, technology, musicians, priests, etc.).
  • Prepare and update chapel calendar.
  • Coordinate with relevant groups (music, theatre, etc.).
  • Schedule lectors and acolytes.
  • Prepare slide show presentations when chapel is in theatre.
  • Communicate and coordinate outside speakers and presenters.
  • Administer support for student retreats.

Qualifications:

  • Post-High School course work, technical degree, associate’s degree or business certificate preferred.
  • Strong general office clerical skills.
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook), and web-posting.
  • Experience in an education environment is preferable.
  • Bilingual: English/Spanish is a plus.
  • Ability to use copier, fax machine and multifunction telephone system.
  • Excellent interpersonal skills, with demonstrated ability to comfortably interact with a wide and diverse range of people: students, parents, college representatives, and employees of EHS.
  • Demonstrated ability to successfully manage multiple tasks and simultaneously, with meticulous attention to detail and exceptional organizational skills.
  • Maintain professional and gracious demeanor.
  • Ability to meet deadlines.
  • Ability to work the occasional evening and or attend special events.

 

Physical Requirements and Work Environment:

  • Occasionally lift up to 30 pounds.
  • Generally works in standard office conditions and climate.
  • Works in a highly stressful environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts.
  • May work at a desk and computer for extended periods of time.

 

Interested candidates are asked to e-mail a cover letter, resume, and contact information of four references to Lauren Newton, Director of Human Resources at lnewton@ehshouston.org. The request to complete and submit via regular mail or email an employment application (https://www.ehshouston.org/about/employment) will be made later in the process.