Skip To Main Content

Administrative Assistant

Episcopal High School, a day school of 800 students (grades 9-12), is seeking a School Administrative Assistant for a full-time non-exempt position to manage the administrative and logistical processes of a dynamic high school reception desk and Associate Head of School office. The candidate for this position will be part of a high-energy, fast-paced high school environment. Regular work hours are Monday - Friday, 7:30 am - 4:00 pm with additional hours required during the academic year, with occasional evenings for events.

The School Administrative Assistant’s daily responsibilities include but are not limited to: 


Essential Functions:

 Reception Duties:

  • Answer main switchboard and transfer all calls to appropriate extensions.
  • Provide assistance to students, parents, and guests as needed.
  • Monitor visitor log.
  • Monitor pickup and delivery services.
  • Check and organize mail.
  • Filing, printing, scanning.
  • Ordering office supplies when needed.
  • Receive items from parents and forward to students and faculty.
  • Other duties as assigned by the Head of School or Associate Head of School.


Calendar Duties:

  • Oversee school calendar including scheduling facilities and food and maintenance requests.
  • Collect and enter all data from SchoolDude site onto Web (external) calendars.
  • Resolve conflicts and reschedules accordingly.
  • Answer questions from faculty and staff about scheduling events.
  • Collect Limited Permission Forms and Certificate of Insurance for rentals.
  • Call meetings and meet with representatives of all areas of school twice a year in Calendar Committee (with Asst. Head).
  • Prepare calendar for Student/Parent Handbook and Back-to-School packet.
  • Posting Lunch menu and Daily Chapel on school website.


Duties for Associate Head:

  • Manage calendar for Associate Head of School including but not limited to setting up meetings, conference calls, etc.
  • Perform general administrative assignments that can be done from Front Desk for Associate Head.


Duties for Chaplains:

  • Prepare daily chapel service sheets and distribute to all relevant parties (i.e., readers, technology, musicians, priests, etc.).
  • Prepare and update chapel calendar.
  • Coordinate with relevant groups (music, theatre, etc.).
  • Schedule lectors and acolytes.
  • Prepare slide show presentations when chapel is in theatre.
  • Communicate and coordinate outside speakers and presenters.
  • Administer support for student retreats.


  • Post-High School course work, technical degree, associate’s degree or business certificate preferred.
  • Strong general office clerical skills.
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook), and web-posting.
  • Experience in an education environment is preferable.
  • Bilingual: English/Spanish is a plus.
  • Ability to use copier, fax machine and multifunction telephone system.
  • Excellent interpersonal skills, with demonstrated ability to comfortably interact with a wide and diverse range of people: students, parents, college representatives, and employees of EHS.
  • Demonstrated ability to successfully manage multiple tasks and simultaneously, with meticulous attention to detail and exceptional organizational skills.
  • Maintain professional and gracious demeanor.
  • Ability to meet deadlines.
  • Ability to work the occasional evening and or attend special events.


Physical Requirements and Work Environment:

  • Occasionally lift up to 30 pounds.
  • Generally works in standard office conditions and climate.
  • Works in a highly stressful environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts.
  • May work at a desk and computer for extended periods of time.


Interested candidates are asked to e-mail a cover letter, resume, and contact information of four references to Lauren Newton, Director of Human Resources at The request to complete and submit via regular mail or email an employment application ( will be made later in the process.